Attending meetings with proper etiquette is crucial for professional relationships.
Table of contents
Apologizing for Lateness
If you’re late, apologize briefly and sincerely. For example:
- “Apologies for the delay, thank you for waiting.”
- “Sorry I’m a bit late. I appreciate your patience.”
If You Can’t Attend
Inform the organizer as soon as possible. Express regret and, if appropriate, offer a brief explanation.
Example: “I apologize, but I won’t be able to attend the meeting due to a prior commitment.”
Missed a Meeting?
Acknowledge your absence. Ask for a summary of what you missed. Show you are still engaged.
While Joining
Upon joining a virtual meeting:
- Mute your microphone until you need to speak.
- If using video, ensure your background is tidy and professional.
- Avoid eating or engaging in other distracting activities.
- Introduce yourself briefly if you’re new to the meeting participants.
During the Meeting
Maintain respectful communication throughout the meeting:
- Listen attentively when others are speaking.
- Avoid interrupting. Use the “raise hand” feature in virtual meetings if available.
- Contribute constructively and stay on topic.
- Be mindful of your tone and language.
Leaving the Meeting
When you need to leave a meeting early:
- Inform the meeting organizer or other participants before the meeting starts, if possible.
- If you must leave unexpectedly, apologize briefly and excuse yourself.
- Thank the participants for their time.
Following Up
After the meeting:
- Send a thank-you email to the organizer if appropriate.
- Follow up on any action items assigned to you.
- Share any relevant information or resources with other participants.
By practicing these polite behaviors, you can contribute to productive and respectful meetings, fostering positive professional relationships.
