Requesting a recommendation letter can feel daunting, but it’s a common and often welcomed request. The key is to be polite, prepared, and respectful of the recommender’s time.
Table of contents
When to Ask
Give ample notice. At least several weeks is advisable. Consider deadlines and the recommender’s schedule.
Who to Ask
Choose someone who knows you and your work well. This could be a professor, employer, or supervisor. Business contacts or clients can also work.
How to Ask
Prepare Your Request:
- Provide context: What are you applying for?
- Share your resume/CV.
- Highlight key achievements.
Be Direct and Polite:
- Ask if they feel comfortable writing a strong letter.
- Offer to provide more information.
Follow Up:
- Send a thank-you note.
- Keep them updated on your progress.
By following these steps, you can increase your chances of receiving a positive and impactful recommendation letter.
Requesting a recommendation letter can feel daunting, but it’s a common and often welcomed request. The key is to be polite, prepared, and respectful of the recommender’s time;
Give ample notice. At least several weeks is advisable. Consider deadlines and the recommender’s schedule.
Choose someone who knows you and your work well. This could be a professor, employer, or supervisor. Business contacts or clients can also work.
Prepare Your Request:
- Provide context: What are you applying for?
- Share your resume/CV;
- Highlight key achievements.
Be Direct and Polite:
- Ask if they feel comfortable writing a strong letter.
- Offer to provide more information.
Follow Up:
- Send a thank-you note.
- Keep them updated on your progress.
By following these steps, you can increase your chances of receiving a positive and impactful recommendation letter.
Sample Email Request
Here’s an example of how you might phrase your request in an email:
Subject: Recommendation Request — [Your Name]
Dear Professor/Mr./Ms. [Recommender's Last Name],
I hope this email finds you well.
I'm writing to you because I'm applying for [Position/Program Name] at [Institution/Company Name], and I believe your insights into my [Relevant Skill/Quality] would be invaluable. I particularly remember [Specific example of interaction/project]. The deadline for submitting the recommendation is [Date].
Would you be comfortable writing a letter of recommendation for me? I've attached my resume/CV and a brief description of the [Position/Program Name] to this email. I'm also happy to provide you with any additional information you might need, such as a personal statement or specific points you might want to address.
Thank you for considering my request. I truly appreciate your time and support.
Sincerely,
[Your Name]
[Your Contact Information]
What to Do If They Decline
It’s important to be understanding if someone declines your request. They may be too busy or not feel they know you well enough to write a strong recommendation. Thank them for their time and consideration and move on to another potential recommender.
Making it Easier for Your Recommender
The more information you provide, the easier it will be for your recommender to write a compelling letter. Consider offering them a bulleted list of your key accomplishments and the skills you developed while working or studying with them. You could also provide them with a draft of your personal statement to give them a better understanding of your goals and aspirations.
Remember to Say Thank You!
After your recommender submits the letter, be sure to send a thank-you note or email expressing your gratitude. A small gesture can go a long way in showing your appreciation for their time and effort.
